WPS Office is a game changer when it comes to using office productivity apps. The feature rich software utilizes a tabbed interface so you can quickly switch from writing documents, to updating spreadsheets, creating presentations, to reading PDF files.

The lightweight software also comes with free cloud storage so you can open and edit your files from anywhere. WPS Office also released an innovative AI tool that interacts with all its programs with features like generative AI, summarizing documents, advanced OCR, and more.

Follow the steps below and I’ll show you how to download and install WPS Office for free on your PC.

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How to Download and Install WPS Office for Free

  1. Go directly to the official WPS Office download page.
  2. Press the Free Download button, and the .exe file will download to your computer.
    WPS Office free download screenshot
  3. Open the file after the download is complete, and the installation wizard will open.
  4. Check the box stating you read the privacy policy and terms of the agreement, and press Install Now.
    WPS Office install now button screenshot
  5. WPS Office will install on your PC. Before the installation is complete, the installation wizard will recommend you install additional 3rd party software. If you don’t want to accept the offer, do not check the agreement box, instead just click Get Started with WPS.
    WPS Office get started button screenshot
  6. After the installation is complete, click the Sign In button. If you don’t already have an account, click the Create Account link.
  7. A verification code will be sent to your email. Once you verify the account, your WPS Office dashboard will open.

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WPS Office Overview

WPS is an excellent free alternative to Microsoft 365. The software includes a word processor, spreadsheet tool, presentation, and a PDF reader. The latest version is an all-in-one software that uses a tabbed interface when choosing between the Writer, Presentation, or Spreadsheet tools. WPS Office is compatible with Microsoft 365. You can open and edit doc, .docx, .xls, .xlsx, and .ppt file formats.

wps office interfaceWhile the ribbon-style is very similar to the Microsoft 365 style, WPS Office gives users the freedom to customize their interface with different skins. It also has a wide range of templates that can be used to help you create professional-looking documents. If you don’t see something you like, WPS Office also has a variety of templates that you can download for free.

The free version of WPS Office does have ads. For the most part, these are unobtrusive, although there are times when you’ll have to watch a short video before accessing a feature.

WPS Office Features

WPS Office has grown in popularity due to some powerful features that make it easier to streamline your workflow, collaborate with others, and improve the quality of your content.

14 Free Tools to Simplify Your Workflow

One of the main features that separates WPS Office from similar programs is its collection of free add-on tools. Instead of downloading third party apps, and using them on your text documents, spreadsheets and presentations, you can install them directly from the WPS Office interface. Once installed, they automatically integrate with the software.

WPS Office productivity tools screenshot

Install the tools that you need from WPS Office interface

Here are some of the tools:

Extract Text

Extract text from images using optical character recognition (OCR) technology. This is useful for extracting text from scanned documents, screenshots, or other images that contain text.

Screen recorder

Record your screen activity, including your computer screen, webcam, and audio. The recording can be easily inserted into your documents and presentations.

WPS Cloud

Save and sync your WPS Office documents across all your devices. It also provides a range of collaboration features, such as real-time document editing and file sharing. All users with a free WPS account receive 1 GB of cloud storage.

Document Recovery

Recover unsaved or corrupted WPS Office documents. The tool will scan your computer for lost or damaged documents and attempt to recover them.

Resume Maker

Create professional-looking resumes, with a variety of templates and formatting options to help your resume stand out.

Stream Documents and Presentations to Compatible Devices with WPS AirPlay

WPS AirPlay allows you to wirelessly stream documents and presentations from WPS Office applications to Windows, Android, and iOS devices. It is similar to AirPlay, Apple’s proprietary media streaming technology, but it is specifically designed for WPS Office documents and presentations.

I was able to stream my fuels on multiple screens through the WPS AirPlay feature. It makes it easier to collaborate with others in real time. I added the other members of my team as editors, so they can make changes, notes, and annotations while we’re streaming the files.

I was impressed with the high-quality streaming of documents and presentations, ensuring that the content is displayed clearly and smoothly on the receiving device. WPS AirPlay is integrated into WPS Office applications, making it easy to find and activate the streaming feature. I just had to tap the “AirPlay” icon in the applications, and connect to the other devices.

Save Time and Improve Efficiency with WPS AI

The WPS AI technology suite integrated into the WPS Office suite. It provides a range of AI-powered features that aim to enhance productivity, creativity, and collaboration in various aspects of work and learning.

Here are some the key WPS AI features:

Prompt Based Generative AI

Creates a wide range of content that includes essays, presentations, reports, articles, and scripts. Additionally, it has a creative content generator that can write poems, musical compositions, email drafts, and engaging social media updates. There is even the option to adjust the content styles to formal, casual, or comedic.

Improve your Content

Suggests improvements to your writing, such as correcting grammar and spelling errors, improving sentence structures, and enhancing clarity and readability.

Interactive Chat with PDF

Engage in interactive conversations with PDF documents. You can ask questions about the content, seek clarifications, and get insights from the document.

Intelligent Data Analysis

Analyzes data from spreadsheets, charts, and databases to extract meaningful insights. It can identify patterns, trends, anomalies, and correlations within the data.

Summarize Documents

Summarizes long documents, such as research papers, contracts, and legal agreements, into concise and informative summaries. This helps you quickly grasp the main points without having to read the entire document.

Advanced Collaboration Tools

Facilitates collaboration among multiple users working on documents. It can even suggest relevant content, resolve conflicts, and provide insights to enhance teamwork and productivity.

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WPS Office Programs

Docs: With hundreds of fonts, layout options, and spell check and grammar check, Writer has just about everything that you could want from a word processor. When you’re done, you can save your work in various formats, including doc and docx, so that if you send the document to someone with Word, they’ll have no trouble opening it. One of the nice features that you won’t see with other programs is the tabbed views. This makes it easy to toggle between multiple files.

WPS Office AI generated content screenshot

Comprehensive word processing program with the tools and features you need

For those concerned about privacy, there is the option to encrypt the document to protect sensitive information. Additionally, it has a built-in cloud service for easy document access and sharing across devices.

Slides: Create and design a professional presentation using this tool. It’s one of the best PowerPoint alternatives and does a great job keeping the format and .ppt files. This makes it easy to collaborate with someone regardless of whether they’re using WPS or PowerPoint. Slides also support inserting images, audio, and video files into presentations.
WPS Office free templates screenshot

Select a template or design your slides from a blank page

In WPS Slides, users have the ability to broadcast presentations directly, which is particularly useful for webinars or remote meetings. Furthermore, WPS Slides includes a dual-screen support feature that can show speaker notes on one screen while the audience views the presentation on another. It’s also equipped with a built-in library of vector graphics and shapes to enhance the visual aspect of presentations.

Sheets: WPS Sheets provides functionalities for creating and editing spreadsheets, including various formulas, functions, charts, and pivot tables. It supports XLSX files and is capable of handling complex data analysis tasks. Sheets also offer features like a built-in PDF converter, allowing users to save spreadsheets as PDF files directly.

WPS Office sheet formulas screenshot

Use Sheets templates to create professional grade spreadsheets

Beyond its core spreadsheet functionalities, WPS Sheets is equipped with a variety of templates for budgets, invoices, and calendars, helping users to jump-start their tasks. It also has a “Freeze Frame” feature to navigate through large datasets conveniently. For data visualization, Sheets provides numerous chart types and styles, making it easier for users to present data in a visually appealing manner. With features like pivot table analysis and advanced modeling, it is robust enough for both personal and business use.

PDF: PDF is a tool for viewing, creating, and editing PDF files. It allows users to convert PDFs to Word, Excel, Powerpoint, and images. Additionally, you can merge, split, and compress PDF documents into separate files, and insert, delete, or rotate pages. The tool also includes annotation features, enabling users to add comments, notes, and highlights to PDF documents.

WPS Office PDF reader tools screenshot

Use WPS Office to read and share your PDF files

For users who read and review long PDF documents, the software provides reading modes, bookmarks, and search functions to enhance the reading experience. It also supports signing documents digitally, which is a valuable feature for business users who need to approve documents and contracts electronically.

WPS Cloud: All WPS Office free users get 1 GB of cloud storage, which allows you to access your files from anywhere. It also makes it easy to share and collaborate documents with classmates, colleagues, or business partners.

Download WPS Office for Free

How to Uninstall WPS Office Free

If WPS Office Free isn’t the right program for you, check out these free alternatives below.

You can easily remove all WPS Office from your computer by following these simple steps.

  1. Type Add or Remove Programs in the Windows search bar.
  2. Scroll through the list of installed software until you find WPS Office and click Uninstall.
    Uninstall WPS Office Free
  3. You’ll have to select a reason you are uninstalling WPS Office and confirm you want to uninstall the program.

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Free Alternatives to WPS Office

  • Microsoft 365: Many companies have attempted to copy Microsoft Office, but it still holds strong as one of the most popular options. You can use a browser-based version of Microsoft 365 for free, or get a free 30-day trial and download Word, Excel, PowerPoint, Outlook, OneNote, and more.
  • Apache OpenOffice: A free open-source software, OpenOffice has word processing, spreadsheet builder, presentation, and a database builder. The programs use a similar ribbon-style layout that is found with both Office 365 and WPS Office.


Is WPS Office free?

There are several different membership tiers for WPS Office. Follow the steps above, and I’ll show you how to download WPS Office for free. Just be aware that the free WPS Office does have ads, and if that really bothers you, you might want to try the premium version risk-free for 7 days.

Is WPS Office safe?

I’ve tested the WPS Office file, and it shows no signs of viruses or malware. WPS Office also has strong password protection options for all its apps to prevent anyone from opening them without permission. Additionally, cloud storage is highly encrypted to protect all documents that are uploaded to the WPS cloud. It’s important only to download WPS Office from an official site and not a third party site which might use outdated software or add malware to the installer.

What’s better: WPS Office or Microsoft 365?

Both programs have their advantages and disadvantages. For the most part, the main applications are the same, even using the same layout. The biggest advantage of WPS Office is you can use the applications for free and customize the user interface. However, Microsoft 365 has more templates, tools, and compatibility than WPS Office.

Can I collaborate on documents with others in real time using WPS Office?

There are several ways to collaborate on WPS files in real time. One option is to upload your files and share them through WPS Cloud. Another tool is AirPlay, which allows you to stream your documents to multiple devices, so others can view, edit, and comment on them. The WPS AI has an advanced collaboration tool that resolves conflicts and makes suggestions to improve efficiency. 

How do I install and use add-on tools in WPS Office?

WPS Office has 14 add-on tools, or add-on, that you can install directly from the dashboard. Simply open WPS Office, click on the Tools tab on the left hand toolbar. This will display all of the add-ons on the dashboard. 
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